Patient Vaccine Schedule Tracking and Health Assessments - for Pharmacies, Travel Clinics, Occupational Health and more

Highlighted Features

Core Patient Record

  • Core Patient Demographics.
  • Patient Vaccine History.
  • Email patient records as PDF attachments.
  • Add Custom Fields.
  • Attach files and documents.
  • Contact patients with the Patient Communicator.


Patient Health Assessments

  • Create Health Assessment Questionnaires.
  • Flexible questions types, single, multi-choice, text and date fields.
  • Prompt User based on answer.
  • Allow patients complete assessment online.*
  • Link different Health Assessments to different Care Pathways.


Care Pathways for building Consultation workflows

  • Care Pathways allows you build step-by-step consultations processes.
  • Simple drag and drop interface.
  • Linked with the Appointment module patients can be emailed the correct pre-visit health assessment. e.g. Travel, Pre-Employment etc.


Vaccine Scheduling and Administration Tracking

  • Easily create, plan and manage even the most complex vaccine immunisation schedules with Inca Clinic’s simple drag and drop interface.
  • Inca Clinic comes pre-loaded with Primary, Booster and Accelerated schedules for vaccines from leading vaccine manufacturers.
  • Automated reminders to patients to return for boosters and to complete schedules.
  • Supports Travel, Childhood, Occ Health, Flu, in fact any type of vaccine.


Appointments, Online Booking and Staff Rostering*

  • Allow patients book online, enter their itinerary and complete a health assessment.
  • Automatically Email patients pre-visit online assessment form.
  • Book patient appointments across multiple locations and multiple clinic rooms.
  • Roster staff availability.
  • Send confirmation and reminder emails.
  • Configure to suit your appointment standard appointment length.
  • Quickly convert bookings to patients records.


Lab Orders and Prescriptions

  • Record prescriptions.
  • Print and Email Prescriptions.
  • Order Labs and save the results.


Stock and Vaccine Batch Number Management

  • Inca Clinic has full vaccine and product stock management capability.
  • Tracking vaccine batch numbers couldn’t be easier as Inca Clinic allows you to work with a number of active batch numbers.
  • Fully customisable reports that can be formatted to comply with your local reporting requirements.


Invoicing and Finance

  • Inca Clinic tracks vaccines from scheduling and administration through to invoicing, so you won’t forget to invoice for them.
  • Add medication, lab orders, consultation fees and travel products with full support for VAT, GST, or your local equivalent.
  • Create rules for managing discounts based on product type.
  • Create invoices, credit notes and statements which you can print or email to your clients.
  • Analyse your clinic’s performance using customisable reports and charts.


Manage Corporate Clients, Schools, Colleges and other groups

  • Maximise your relationships with corporate, government and NGO clients.
  • Use price books to link different pricing levels to different accounts. For example you could use a different price book for charities and NGO’s, ensuring that they get a discounted price.
  • Automate the creation of statements that can be emailed to customers.


  • User Chatter to share, collaborate and chat in real-time with colleagues in any branch.
  • Use Patient Communities to strengthen patient and corporate relationships.*
  • ‘Online Doctor’ feature allows you to collaborate with your internal clinic experts to view and amend patient records in real-time.*


Security and Data Protection

  • Users can be assigned profiles such as Doctor, Pharmacists, Frontdesk, etc. These determine what information a user can view (This can be configured right down to the field and row level).
  • Control login hours and restrict access by location (using IP address ranges).
  • Inca Clinic maintains full audit logs of both clinical and business data.
  • Inca Clinic is built on Salesforce – one of the leading cloud computing platforms.
  • The platform complies with a wide variety of security standards including HIPAA (for US customers), SAS 70 Type II and ISO 27001. In the UK, use is acceptable under NHS IG 9-209 as is signed up to Safe Harbor For more information on security go to Salesforce Security.
  • Schedule downloads of your data at any time using the data export feature.

For a full list of features and capabilities please download the Inca Clinic product brochure

*Only available with Standard Plus, Enterprise & Franchise Editions.

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What is Inca Clinic

Inca Clinic is a complete Patient Vaccine tracking and management application that runs on the Internet. You can manage patient vaccine schedules, take online bookings, complete health assessment questionnaires, manage stock, prescribe medication and much more.

Our team includes people with 16 years experience in vaccine management services.

Inca Clinic is used by pharmacies, travel clinics, and occupational health providers around the world.

What are the Requirements?

Inca Clinic runs on the web, and is accessible through any modern browser - such as Firefox, Chrome or Safari.

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